Last Updated: October 25, 2017
1. Information Collected by Us
(a) Information You Provide. We collect information about you in various ways when you use our Sites. We collect personal information you provide to use. For instance, if you register for a Honolulu Marathon event, we will collect your username, password, name, email address, phone number, birth date, gender, emergency contact information, and other information you provide during registration. If you enter into a promotion, contest or sweepstakes (“Sweepstakes”) sponsored by the Honolulu Marathon Association, we will collect information you provide for such Sweepstakes. We also collect information you provide us in newsletter sign-ups, feedback forms, emails, and surveys. We may also obtain information from other sources (e.g., from our Registration Partners, Marketing Partners, and Sweepstakes Partners) or from you offline (e.g., at events) and combine that with information we collect on our Sites.
(b) Information Automatically Collected. When you visit our Sites, some information is automatically collected. For example, when you visit our Sites, your computer’s Internet Protocol (IP) address, operating system, access times, browser type and language, operating system, domain name, and the website you visited before you visited our Sites are logged automatically. We also collect information about your usage and activity on our Sites:
(ii) Web Beacons. We may collect information using Web beacons (aka clear gifs). Web beacons are electronic images that may be used on our Sites or in our emails. We use Web beacons to count visits, understand usage and campaign effectiveness and to tell if an email has been opened and acted upon.
2. Third Parties
(b) Registration Partners. We may use third parties or Affiliates event registration services for Honolulu Marathon events (“Registration Partners”). We currently use Realbuzz Group and FinishLine Productions. This Policy does not apply to, and we are not responsible for, these Registration Partners, and we encourage you to check the privacy policies of these Registration Partners to learn about the privacy practices. Registration Partners may share your information with us in accordance with their privacy policies and we may share your information with them as described below.
3. Use Of Information We Collect
(a) We use personal information collected through our Sites for the purposes described in this Policy or disclosed to you on our Sites or in connection with our services. For example, we may use your information to:
- create and manage your account;
- operate and improve our Sites, products and services;
- customize the content and/or layout of our page for each individual visitor;
- send you information about new Sweepstakes, rewards, upcoming events, and other news about products and services offered by Honolulu Marathon and our Marketing Partners;
- understand you and your preferences to enhance your experience and enjoyment using our Sites, products, and services;
- process and deliver Sweepstakes entries and rewards;
- respond to your comments and questions and provide customer service;
- provide and deliver products and services you request;
- process your event registration and participation in the event;
- process your payment;
- link or combine it with other personal information we get from third parties.
(b) We may store and process personal information in the United States and other countries.
(c) We may create aggregate or de-identified information from your personal information. We may use this information for any purpose.
4. Sharing of Personal Information
(a) Information We Share. We do not share your personal information with third parties other than as follows:
(i) We share your information with and otherwise enable third party vendors, consultants and other service providers who work for us and need access to your information to collect your information in order to do that work.
(iii) If you register for an event through a Registration Partner, we may disclose your personal information to the Registration Partner to allow them to process the registration for the event.
(iv) If you enter a Sweepstakes, we may disclose your personal information to third parties involved in the Sweepstakes (“Sweepstakes Partner”) to allow them to process the Sweepstakes and market their products or services to you or for other marketing purposes.
(v) We may disclose your personal information to our third party sponsors and marketing partners (collectively, “Marketing Partners”) to allow them to market their products or services to you, to measure the effectiveness of their marketing campaigns, promotions, endorsements and sponsorships or for other marketing purposes.
(b) We may also share aggregated or de-identified information with any third party.
(a) You may opt-out of receiving promotional emails from us by following the instructions in those emails. If you opt-out, we may still send you non-promotional emails and postal mail, such as emails and postal mail about your accounts or our ongoing business relations. You may also send requests about changes to your information by emailing firstname.lastname@example.org and email@example.com.
(b) To opt-out of our further sharing of your personal information with the Registration Partners, Marketing Partners and/or Sweepstakes Partners, you may contact us by emailing or writing to us at the address listed below. To opt-out of further receiving marketing from Registration Partners, Marketing Partners and/or Sweepstakes Partners, you must do so directly with that Registration Partners, Marketing Partners and/or Sweepstakes Partners. Once we share your information with the Registration Partners, Marketing Partners and/or Sweepstakes Partners, their privacy policies, and not this Policy, will apply to their use of your information.
This Policy is subject to occasional revision, and if we make any material changes in the way we use your personal information, we will notify you by sending you an e-mail to the last e-mail address you provided to us and/or by prominently posting notice of the changes on our Site. Any material changes to this Policy will be effective upon the earlier of thirty (30) calendar days following our dispatch of an e-mail notice to you or thirty (30) calendar days following our posting of notice of the changes on our Site. These changes will be effective immediately for new users of our Site. Please note that at all times you are responsible for updating your personal data to provide us with your most current e-mail address. In the event that the last e-mail address that you have provided us is not valid, or for any reason is not capable of delivering to you the notice described above, our dispatch of the e-mail containing such notice will nonetheless constitute effective notice of the changes described in the notice. In any event, changes to this Policy may affect our use of personal information that you provided us prior to our notification to you of the changes. If you do not wish to permit changes in our use of your personal information, you must notify us prior to the effective date of the changes. Continued use of our Sites following notice of such changes shall indicate your acknowledgement of such changes and consent to such changes.
6. Contact Information
Honolulu Marathon Association welcomes your comments or questions regarding this Policy. Please contact us at the following: